4 stages
Friendly nudge → final demand
Each letter escalates only after the previous deadline actually passes. No blind timers, no sending a formal notice to someone who paid yesterday.
For self-managed boards
Stop chasing the same three owners every single quarter.
DuesChaser prepares each step of your association's late-dues sequence — friendly reminder, second notice, formal notice, final demand — then your board reviews the exact letter and confirms delivery.
Founding rate locked for life · free tier for small communities
Live sequence · Oak Hollow HOA
Unit 12A · $300Day 10 · friendly reminderdone
Unit 3B · $600Day 60 · formal noticelive
Unit 7C · $150Day 30 · second reminderlive
Unit 9A · $150in grace perioddone
4policy-timed stages with human review
100%of notices logged with a paper trail
$29flat per month — never per unit
The daily grind
Collections is the job nobody volunteered for.
Every quarter the same handful of owners forget, and somebody on the board has to write the awkward email. Again.
01
The awkward first email
Nobody wants to be the neighbor who sends it, so it goes out late — or not at all.
02
Nothing is written down
When an account finally escalates, there's no record of what was sent or when.
03
Escalation is guesswork
How firm is too firm at 60 days? Most boards improvise it every time.
04
It never actually ends
Clear one quarter, and the same names come back the next.
What it does
The whole sequence, handled.
Import your ledger once. DuesChaser queues the right draft at the right time — and supersedes it the moment the balance changes.
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Payment resets instantly
Record a payment and the sequence stops that second.
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Hardship pause
One click pauses any owner — disputes and payment plans included.
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Full paper trail
Every notice archived with date, amount, and stage.
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Your governing documents, cited
Formal notices reference your own CC&R sections and late-fee terms — not generic legal filler.
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Import from any spreadsheet
Unit, owner, email, balance, due-since. That's the whole setup.
How it works
Set it up in an afternoon. Review with confidence.
STEP 01
Import the ledger
A CSV from whatever you already use — QuickBooks, a spreadsheet, your bank export.
STEP 02
Set your terms
Grace period, late fee, and the CC&R section to cite. Editable per community.
STEP 03
Review every letter
Inspect the exact owner, amount, stage, and wording before approval.
STEP 04
Confirm delivery
Export the approved notice, deliver it your way, and confirm sent to advance the sequence.
Pricing
Flat pricing. No per-door math.
The platforms charge per unit and expect you to migrate everything. DuesChaser does one job and stays out of the way.
Free
$0
For very small communities.
- 1 active sequence
- Up to 20 units
- All four letter stages
- Full notice archive
Founding rate
$29/mo
Everything, for the whole association.
- Unlimited units and sequences
- Editable letter templates
- Governing-document citations
- Aging report + payment tracking
- Hardship pause & payment plans
- Rate locked for life
Questions
Before you ask.
Is this a debt collector?
No. DuesChaser prepares correspondence for the association — it does not collect on anyone's behalf. Management companies collecting for associations should review FDCPA applicability with their own counsel.
Does it file liens or send legal threats?
Deliberately not. When an account finishes the four-stage sequence, DuesChaser tells the board to consult the association's attorney. Escalation has legal prerequisites that vary by state, and software shouldn't pretend otherwise.
Do we have to migrate off our current system?
No. DuesChaser reads a CSV of your ledger and produces letters. It sits alongside whatever you already use.
What if someone pays mid-sequence?
Record the payment and the sequence stops immediately — no embarrassing formal notice to an owner who's current.
Is our owner data sent anywhere?
No. Each community's data lives in its own local file. Nothing about your owners leaves your machine.
Get started
Get the founding rate before launch.
Early-access boards lock $29/mo for life and help shape what gets built next. A handful of emails, ever — no drip campaign.
Start free — 14 days, then $29/moor join the early-access list below
No spam. Unsubscribe in one click, honored immediately.